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Memorandum of Understanding and Joint Organized Session with the Robotics Society of Japan
Agreement Regarding Joint Management

On May 21, 2007, JSAE and the Robotics Society of Japan signed a Memorandum of Understanding to build a cooperative relationship between the Robotics Society and JSAE in order to further advance and develop their respective goals, as well as an Agreement on the Joint Management of Joint Organized Sessions between the Robotics Society of Japan and the JSAE, which stipulates the joint organized sessions to be held within each organization's Technical Sessions. The two organizations agreed to exchange information on academic and scientific technologies common to robotics and automotive technology, and to create synergistic effects.

The summary is as follows.

The Summary of MOU

The Robotics Society of Japan and JSAE will each discuss cooperation items and proceed with the ones they agree on.
As a first step, we will begin on the items listed below.

1. Jointly hosting an organized session (OS)
2. Establishment of a committee for research

About the “Agreement on Joint Management of Joint Organized Sessions between the Robotics Society of Japan and JSAE”

• Decide on the roles of the Leading Organization and Collaborating Organizations for any Jointly Organized Sessions held within each Technical Session.
• The Leading Organization will host the Technical Sessions (conferences, academic meetings) which will include Joint Organized Sessions, and the Collaborating Organizations will assist the Leading Organization in running them.
• The Lead Organization will be responsible for all administrative aspects of the Technical Sessions and Joint Organized Sessions.
• The lead organization will be responsible for managing the joint organized session.
• Based on the principle of mutual benefit, the leading organization will be rotated and the benefits of joint management will be equally enjoyed.

The full text of the memorandum is as follows.

Regarding the Memorandum of Understanding with SAE International Regarding Joint Management of the Conference

JSAE has been promoting the revitalization of international activities for some time, and one of the important issues is building a mechanism to advance internationalization work. We have recently signed the "AGREEMENT BETWEEN JSAE and SAE in case of the JOINT ORGANIZATION of FUTURE CONFERENCES" with SAE International, and we look forward to further cooperation in the future. Both parties have confirmed that they will continue to consider the matter.
The main points of this memorandum can be summarized in the following five points:
At a conference and meeting jointly managed by JSAE and SAE,

1. The organizing organization will be responsible for all aspects of the running of the event, including the Technical Sessions and exhibitions, and will enlist the cooperation of supporting organizations as necessary to ensure smooth running of the event.
2. The supporting organizations may cooperate with hosting organizations upon request.
3. The leading organization and supporting organization will share the copyright of the published papers.
4. The supporting organizations may set up publication sales corners and exhibition booths with mutual agreement.
5. Based on the principle of mutual benefit, the JSAE and SAE shall alternately hold joint conferences and enjoy the benefits equally.

While promoting this kind of cooperative relationship, it is hoped that the signing of this memorandum will be a stepping stone for the JSAE to establish an equal status with SAE.

The full text of the memorandum is as follows.

Comprehensive Memorandum by JSAE and SAE International

In May 19, 2003, JSAE and SAE International signed a comprehensive memorandum of understanding (MEMORANDUM OF UNDERSTANDING Between SAE International and JSAE) at Pacifico Yokohama, in which both parties agreed to continue building an equal cooperative relationship.

To date, the JSAE and SAE International (hereinafter abbreviated as SAE) have signed a Memorandum of Cooperation on Standards (December 2001) and a Memorandum of Understanding on Joint Management of Conferences (January 2003), promoting their cooperative relationship. The content of this memorandum is comprehensive, including the two previous memoranda.

What is noteworthy about the contents of this comprehensive memorandum is that if you temporarily stay in the other country for reasons such as secondment or transfer, membership, including student membership, will be granted to regular members in the other country under the qualifications of your home country. The reason is that you can enjoy discount benefits (reciprocity clause). Therefore, if you are to live in the United States, by applying to SAE, you will be able to receive many services from SAE without quitting your JSAE membership.

The abstract is as follows.

Abstract

1. The JSAE and SAE agree to begin discussions regarding cooperation in areas such as membership, publications, conferences, exhibitions, professional develpments, student activities, and technical standards.
2. SAE will cooperate to establish the Formula JSAE Japan. This competition will be named the Formula SAE Japan, and both organizations will be able to promote the competition as part of the Formula SAE Series.
3. When temporarily staying in each other's countries, members of both organizations, including student members, receive discounts on conference participation fees, publication purchase fees, continuing learning seminars, and other event participation fees that regular members receive. This privilege is valid for one year and can be renewed for up to three consecutive years. This privilege does not include the right to vote or to participate in committees of elected individuals. Individuals must apply in their country of stay and present a letter of introduction or membership card for identity verification. Additionally, each year, the President of both organizations, the SAE Vice President, and the executive director of this association are granted free membership in both organizations.
4. Both organizations will consider the possibility of cooperating in the production and development of training and learning texts related to continuous learning for engineers.
5. A memorandum of cooperation regarding standards and a memorandum of understanding regarding joint management of conferences have been signed.
6. A new memorandum will be concluded for projects derived from this memorandum.

Memorandum with the China SAE regarding the Monthy Journal and Co-Hosing Conference

In September 16, 2003, the JSAE and China SAE (hereinafter referred to as China SAE) signed the Agreement between JSAE & SAE-China Concerning Periodicals and Joint Technical Conferences, agreeing to cooperate in the journal (*Note) and to discuss future issues. We agreed to promote discussions regarding co-sponsoring an international conference.

As we promote internationalization, we believe that promoting collaboration with Asian countries in particular is an important issue for the JSAE, which plays a leading role in the development of automobile technology in Asia.

The abstract is as follows.

Abstract

Regarding the “magazine”

1. Regularly exchange the journals of both parties
2. Permit the translation and reprinting of journal articles from both parties with prior approval (in this case, the source and author's name must be clearly stated)

Regarding “co-sponsoring an international conference”

1. To begin considering the possibility of future co-sponsorship.
2. Rules regarding conference co-sponsorship should be reviewed, established and signed again.

*Note: "Journal" refers to "Automotive Technology" in our association.