Protection of Personal Information

JSAE Privacy Policy

 JSAE members, persons participating in JSAE activities, employees, and similar persons (hereinafter referred to as the Association) shall recognize the importance of personal information and comply with the Act on the Protection of Personal Information and other personal information protection. (hereinafter referred to as laws and regulations), guidelines established by the Personal Information Protection Commission, personal information protection rules established by this association, and standards for personal information protection regulations, and regarding the acquisition, use, and management of such information, we comply with the following: We will endeavor to handle it appropriately.

Article 1 (Definition of personal information)

 In this privacy policy, "personal information" refers to information about a living individual that can identify a specific individual based on the name, date of birth, and other descriptions contained in that information. Personal information also includes information that can be easily compared with other information and, as a result, can identify the individual, even if the individual cannot be identified from that information alone.

Article 2 (Acquisition and use of personal information)

In order to provide services in line with the business objectives of the Association, the Association will appropriately acquire personal information to the extent necessary to achieve the following purposes of use. When acquiring personal information, we will specify the purpose in advance and, in principle, provide (register) information based on the will of the person providing the personal information (hereinafter referred to as the person).

Article 3 (Purpose of use of personal information)

1 The Society will appropriately use the personal information it has acquired to the extent necessary to achieve the following purposes.

① To provide information about the Association to members

② For administrative procedures related to research presentations

③ To publish the Journal of Society of Automotive Engineers of Japan, etc.

④ To provide information on holding, changing, canceling, etc., and notifying applications for use of academic lectures and events hosted by the Society.

⑤ In connection with the above, to achieve the business plan approved by the JSAE's voting bodies (general meeting, board of directors) and the voting bodies of each conference organization.

⑥ To sell publications of this association

⑦ For selection of awards/qualifications

⑧ To recruit applicants for employment with the Society

⑨ For other matters related to the above, for the purpose of use specified at the time of acquiring personal information.

2 Specific examples of purposes of use are as follows.

① Personal information related to member management: For managing the general activities of this association and its records.

② Personal information about members: To provide information on events hosted, co-hosted, sponsored, sponsored, and cooperated with by this association, as well as announcements on the publication of publications published by the association, to request questionnaires, and to analyze members' data. For.

③ Personal information related to research presentations: For research presentation administration (recording and management of research presentation data, program organization, issuance of program proceedings, payment of honorarium (if any), administrative communication to presenters) , To distribute information on events hosted, co-hosted, sponsored, sponsored, and cooperated with by the Society, publication information for publications published by the Society, and for data analysis of presenters.

④ Personal information for publication of journals, etc.: Administrative affairs for publication of journals, etc. (recording and management of journal article data, publication of journals, payment of manuscript fees (in cases where manuscript fees are incurred), administrative affairs for publication of journals, etc. (in cases where peer review is required) ) payment of proofreading fees, administrative communications to authors), information on events sponsored, co-hosted, sponsored, sponsored, and cooperated with the Society, information on the publication of publications published by the Society, For data analysis.

⑤ Personal information of event participants: For the administrative affairs of events sponsored or co-sponsored by the Society (recording and management of participant data, communication of event information), information provided by the Society as sponsored, co-sponsored, sponsored, sponsored, and cooperated. For the purpose of distributing information on upcoming events, information on the publication of publications published by the Association, requesting questionnaires, and analyzing participant data.

⑥ Personal information related to sales management: For the purposes of sales procedures (recording and managing purchaser data, and shipping merchandise to purchasers), to send information about events that the Association is hosting, co-hosting, supporting, assisting in, or cooperating with, and to send information about publications issued by the Association, to request questionnaires, and to analyze purchaser data.

⑦ Personal information related to awards and qualification certification: For the purpose of operation and management of award selection and qualification certification (recording and management of data on applicants and recommenders, administrative communication regarding selection to applicants and recommenders), To distribute information on events hosted, co-sponsored, sponsored, sponsored, and cooperated with, as well as publication information on publications published by the Society.

⑧ Personal information related to personnel/labor affairs (recruitment): For the management of secretariat staff (recruitment operations and) staff personnel/labor affairs, etc. (for selection, contacting prospective employees, personnel information after hiring prospective employees) for information).

3. If the purpose of use is changed, the person shall be notified or announced publicly regarding the changed purpose of use, unless otherwise specified by law.

Article 4 (Personal information items to be used)

 The Association obtains basic information and usage information from users. Examples of personal information to be obtained are as follows.

① Basic information :Name, affiliation/department, affiliation address, affiliation phone number, email address
② Membership :Basic information, home address, home phone number, date of birth (age), gender, nationality, educational background, account information
③ Information regarding research presentations (participants) :Basic information, membership number, account information (if paying compensation), home address
④ Information for publication of journals, etc. :Basic information, membership number, account information (if paying a reward), home address, photo
⑤ Event (participants)
Convention :Name, affiliation/department, affiliation address, affiliation phone number, email address
Exhibition :Name, affiliation/department, affiliation address, affiliation phone number, email address
Human resources development business :Name, affiliation/department, affiliation address, affiliation phone number, email address
Symposiums, seminars, forums :Basic information, membership number
讲座 :Basic information, membership number
International conference :Basic information, membership number
⑥ Publication sales :Basic information, member number, home address, home phone number, date of birth
⑦ Awards/Qualifications :Basic information, member number, date of birth (age), work history, educational background
⑧ Email newsletter distribution :Email address

Article 5 (Joint use of personal information)

 The Association may jointly use acquired personal information. In that case, we will clarify in advance the purpose of use, usage items, scope of users, and administrator, and notify the person in advance, or post on the web page operated by the Society (hereinafter referred to as this web page) or otherwise. The information will be announced according to the method. Additionally, during joint use, personal information may be provided to joint users located outside of Japan.

Article 6 (Provision of personal information)

 The Association will not provide acquired personal information to third parties (including those located outside of Japan). However, the following cases are excluded.

① When prior consent has been obtained from the individual to provide the information

② When providing information to a subcontractor within the scope necessary to achieve the purpose of use

③ When required to provide information based on laws and regulations

④ When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the consent of the person concerned.

⑤ When it is particularly necessary to improve public health or promote the healthy upbringing of children, and it is difficult to obtain the consent of the person concerned.

⑥ In cases where it is necessary to cooperate with the national or local government in carrying out the affairs stipulated by law, and where obtaining the consent of the person concerned may impede the execution of the affairs.

⑦ When providing information to a person listed in the scope of joint users in Article 4

⑧ Other cases permitted under the Personal Information Protection Act

Article 7 (Management of personal information)

 In order to prevent the leakage, loss, destruction, and falsification of acquired personal information, the Society maintains technical safety management for maintaining the security system managed by the Society, and physical security to prevent the viewing of information by unauthorized persons. Organizational safety management such as management and maintenance of management systems, human safety management such as thorough employee training, and other reasonably necessary and appropriate safety management measures are taken, and personal information protection rules and personal information protection established by this association are taken. We will strictly manage personal information based on processing standards.

Article 8 (Disclosure and correction of personal information, etc.)

 When the Association receives a request for disclosure, inquiry, modification, deletion, etc. of personal information concerning the person concerned, the Association shall confirm the identity of the person and then provide electromagnetic records or issue documents. In principle, the relevant personal information will be disclosed without delay by the method requested by the person from among the methods specified by the Association. When we decide not to disclose personal information or when we no longer retain the personal information, we will notify the person without delay.

 Additionally, when we receive a request to correct personal information, we will, in principle, conduct the necessary investigation without delay and make corrections based on the results to keep the information up-to-date. When we make corrections, etc. to personal information, or when we decide not to make corrections, etc., we will notify the person to that effect without delay.
However, if the Society is not obligated to disclose, etc. according to laws and regulations, we may not be able to comply with your request.

Article 9 (Handling on web pages)

 Use of the web pages provided by the Association shall be at the user's responsibility. Please note that the Society is not responsible for any damage caused by the use of various information obtained from this web page or other web pages linked to this web page.

Article 10 (Security for registered information)

 This web page uses encrypted communication technology called SSL as necessary when users register personal information. In addition, registered personal information is managed on a dedicated server protected by a security system called Firewall, and we do our best to prevent unauthorized access from outside and information leakage.

Article 11 (Outsourcing of processing of personal information held by the Association)

 The Association may outsource all or part of the handling of personal information, such as delivery services and member data analysis, to the extent necessary to achieve business objectives. When outsourcing the processing of personal information held by the Society, we will conclude the necessary contracts and appropriately manage and supervise the outsourcing company.

Article 12 (Businesses handling personal information)

Information such as the address and representative of this association is as follows.

Name :JSAE Public Interest Incorporated Association
Address :Gobancho, Chiyoda-ku, Tokyo
Representative :Executive Director

Article 13 (Contact information)

 For requests for disclosure or correction of personal information held by the Society, or for other inquiries regarding personal information protection, please contact the following contact point. Please note that administrative fees may be required depending on the content of the disclosure request, etc.

JSAE Public Interest Incorporated Association General Affairs Division
Tel. 03-3262-8211 E-mail: soumu@jsae.or.jp
The counter is open Monday through Friday from 10 a.m. to XNUMX p.m.
However, holidays, year-end and New Year holidays, and Society holidays are excluded.

Article 14 (About Cookies)

 The person can disable cookies or receive a warning when a cookie is sent by setting the browser, but if cookies are disabled, the person can use the services provided by the Society. Some or all functions may become unavailable. For details, please see the attached cookie policy.

Article 15 (About updating the privacy policy)

 In order to handle personal information appropriately, the Society may update the privacy policy without prior notice in the event of a change in laws or regulations. The latest privacy policy will always be applied to personal information acquired by the Society. Any such updates shall be posted on the Society's web page and shall be effective from the date of posting.

Supplementary provisions

  • 2005. This provision shall come into effect from July 7, 15.
  • 2011. Addition of contact information will take effect from April 4, 26 (2011st Board of Directors meeting April 4, 26)
  • 2020. Revisions due to changes in (Acquisition of personal information), (Use of personal information), (Provision of personal information), (Management of personal information), (Contact information), and addition of (About updating the privacy policy), It will come into effect from September 9, 4 (2nd Management Planning Meeting resolution September 2020, 9).
  • 12 Additional amendments to Articles 14, 2022, 12, 1, 3, 2022, and 12, and amendments to Articles 1 and XNUMX will be made in December XNUMX. Effective from the XNUMXst (XNUMXrd Management Planning Meeting resolution December XNUMX, XNUMX)

JSAE Cookie Policy

1.What are cookies?

 A cookie is information that is stored in your web browser when you access a website. Cookie information alone cannot identify a specific individual. When used together with personal information, it is considered personal information.

About using 2. Cookie

 The Association automatically receives information such as the person's cookie information, viewed advertisements/web pages, and the user's usage environment from the person's web browser, records it on the server, and improves the convenience of the services provided by the Association. We use this information to improve our services, maintain and protect sessions, maintain security, consider new services, and make services and advertisements more suitable for our customers.

3. How to manage cookie settings

 You can decide whether or not to allow the use of cookies. Many web browsers automatically allow the use of cookies, but you can also change your browser settings to disable the use of cookies. Please note that if you disable the use of cookies, you may not be able to properly use some of our services or some pages may not display correctly. Cookie settings differ depending on the browser, so please check the settings for each browser for details.

  • ・ Safari
  • Chrome
  • ・Firefox
  • ・ Microsoft Edge
  • ・Internet Explorer

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